WHPOA’s Annual Meeting will be held on Thursday May 11 from 6:30 to 8 PM at Hinkle Creek Elementary School east cafeteria. Please mark your calendar and plan to attend, we need volunteers willing to donate a few hours each month to the Association in the roles of Board Member, Secretary, Commons Director, and Webmaster. We will also review the budget and give an update regarding the enhancements aimed at improving pool and grounds security.
We hope to see you there!
VP Bob Billingham announced that he will be relocating to Colorado May 1 which will create an opening on the WHPOA Board. Additionally, Commons Director Kate Clark will be resigning by December 31, 2017 unless a resident volunteers prior to that time. If you are interested in volunteering for either of the upcoming vacancies, or if you would like more information, contact us by email at:
We look forward to hearing from you!
WHPOA HOA Meeting January 24, 2017 at 7PM
12 Residents Attended at Hinkle Creek Elementary East Cafeteria
Former Pool Management Company contract non renewed
Bridge Vandalism Trial January 6 – Judgment for WHPOA with treble damages and attorney fees, defendant has 60 days to appeal
Gave an overview of Budget Process – All services were bid out and local companies used as much as possible.
Landscape maintenance and mulch contract changed to YardNut (WH resident owner) which resulted in a significant cost savings.
Pool & Guards – Three bidders, we are contracting with Pyles Pools of Noblesville. Will have one guard on duty for all open hours during the 2017 season. Contract is all-inclusive.
New Furniture – Must buy all new pool furniture as strapping cannot be used to repair and the cost to re-sling current furniture is more than replacing all of it. New furniture will be the strapped type.
Pool gate will be modified to prevent unauthorized entry & improve security.
Video Security Cams will soon be installed to improve pool, grounds, (and parking lot security if wireless will work from there). New signage will be posted for parking lot regarding overnight parking after 10 PM.
Greg announced the $396.00 Property Owner Assessment for 2017. Ardsley will send letters out February 1.
Budget has a shortfall but the Board will use reserve funds to make up the difference to honor the commitment made last year to roll dues back to prior level. He went on to discuss how all costs are rising and that this may very well be the last year that the assessment can remain at the current $396.00 level. Any potential increase will be kept as low as possible.
Reviewed budget line items for 2017 and answered resident questions regarding the budget.
Spring Garage Sale dates April 27, 28, 29
Next meeting date: TBA
An HOA meeting to review the 2017 budget and property owners’ assessment will be held at 7 PM on January 24 at the Hinkle Creek Elementary School East Cafeteria.
We hope to see everyone there!
Following the conclusion of our summer season, the WHPOA Board has been working with our property management company to obtain bids for the various services West Harbour requires each year. As most residents know, we canceled the contract with last season’s pool management company. The Board is set to meet in executive session before the holidays to review multiple pool management bids as well as contract proposals for all other services including landscaping and grounds maintenance. We have also solicited and will be reviewing proposals aimed at heightening our pool and grounds security. Once the review process is completed, we can then establish the necessary 2017 operating budget and set the annual resident dues assessment. If all goes according to plan, we then anticipate having an HOA meeting in January to review the budget and announce the 2017 resident assessment prior to mailing out the February 1 dues statement. It is the Board’s goal to provide the best and most cost-effective services to residents while keeping an eye toward maintaining the 2017 assessment at a reasonable and affordable level.
On another subject of note for residents, I attended a meeting with Drees Homes who want to build lower density homes ranging from $350,000 and up on the land between State Road 38 and Little Chicago Road. Their project abuts both West Harbour and South Harbour. Construction will begin near State Road 38, then move north in phases over a time a period of 5-7 years toward West Harbour. The last phase will be constructed nearest to our community and will include a sizable greenway. Drees will seek initial approval for the project this month but will not be breaking ground for infrastructure until sometime next summer at the earliest. For more information, contact Drees Homes.
Best wishes to all for happy holidays and a great New Year!
Greg Powell, President