Tag Archives: budget

May 3rd, Annual meeting and board election!

surf_board_meeting_card-p137694051110942242q0yk_400We are approaching the Annual WHPOA meeting on May 3rd. This meeting is when we the WHPOA board election takes place. This is an important event and we hope that there will be a good number of members that will meet up. As we mentioned previously all the board positions are open. There are some candidates that have shown interest to take over the board positions and we look forward to welcoming them once they get elected.

Also the May 3rd meeting will be a combined annual meeting (elections) and regular board meeting so here is the tentative agenda:

Annual meeting and board elections

  • Opening statements
  • WHPOA elections

Board meeting

  • Budget and financial status review
  • Update on pool renovation project
  • Update from Commons Director
    • Spring Clean-Up
    • Other
  • Pool Operation
    • Life guard recruitment
    • Pool opening
    • Pool party coordinator
  • Open discussion

We look forward to meeting as many of you as possible on May 3rd !

Final estimates and options for bathroom renovation project

During the board meeting held yesterday we had TJ Keene review the proposal for renovating the pool bathrooms. First of all we would like to thank TJ for getting us this proposal. TJ has worked with multiple contractors to solicit bids and information about what our options are for this renovation. This was not a trivial task that required both expertise and time. We appreciate it, and extend our thanks on behalf of our members. TJ will continue to work with us on this project until it’s completion.

Most of the work to be done and adheres to the list of improvements that we prescribed. In summary the following improvements and work are part of the proposal:

  • Urinals and sinks are in good condition and will not be removed.
    • New faucets and hardware will be installed.
  • Old paint will be removed and a new coat of epoxy paint will be applied.
    • This includes sanding down the stall partitions and repainting them.
    • Re-fixing of any loose partitions and installation of new hardware (locks and latches).
  • All toilets in both restrooms will be replaced.
    • Women restroom will have ADA toilet (largest stall).
  • All sink faucets and water shut offs will be replaced.
  • All plumbing will be re-built, since the current plumbing defective and is not installed properly. All shower dials will be routed to tap from the main line.
    • Shower dials will be re-built; if that is not possible new dials will be installed where required.
  • New 75 gallon water heater will be purchased and installed.

This work has an estimated cost of $7,100.00, which is just under what we have budgeted for the project. Other optional items that are we currently believe can be done in subsequent years are installation of new bathroom partitions. This is estimated at $2,845.00. The current partitions when sanded and painted, as proposed above should be adequate for a while and therefore we will exclude this option.

The list above does not cover the renovation of the bathroom floors. In this case there are 2 options that we need to consider.

1)      Simple renovation that includes removing the old grip tape, cleaning the floors and installing new grip tape. This is budgeted at $400.00

2)      Install a new Q28 or Q11 Colorquartz epoxy floor. This requires removing old grip tape, concrete cleaned with special chemical. A special primer is applied after which the special material is applied. This flooring is commonly used in public pools and provides a non slip sanitary surface that obviously also looks very good. This is budgeted at $ 5,304.00

As you can see there is a substantial price difference between these 2 options and therefore we wanted to solicit feedback from the association’s members. We have the budget to get the Colorquartz floor if we so choose, by shifting some of our planned investments in 2010 as per our 3 year plan. We wanted to give everybody the information in good time in order to solicit opinions. We will be making the final decision about the project at the next board meeting, which will be held Monday March 1st, 2010. Please provide your feedback and opinions before that. You can do that by posting your comments or contacting any of the board members.

Play set progress report

We wanted to give everybody a progress report regarding the playset project. This project has been in progress for a while and we suspect that some are wondering why? During the last board meeting it was decided that we need to spend some more time deciding what we really want and need in regard to a playset. The discussion was driven by the fact that the incoming estimates for a commercial grade play set would be $9000+ (including installation). This amount is more than double what was initially discussed and therefore warranted a bit more discussion and due diligence before it was appropriated. Here are the action items that were noted on during the last meeting:

  1. Finalize the budget amount.
  2. Prepare detailed estimates for a playset from at least 3 vendors. The estimates have to be for specifically our needs (not catalog prices) have a specific sales person involved with contact information.
  3. Estimate will be for the following options
    • Commercial grade playset
    • Residential playset
    • A combination of standalone play items (like they have at hinkle creek)
  4. These different options will be presented at the next meeting at which point we will decide what our best course of action is.

Another topic that was discussed in the meeting was a draft of a 3 year plan for the neighborhood. This plan is an attempt to have a more directed investment plan for our facilities and included the playset. When the association is planning to invest these relatively large sums I think that it is most appropriate to make every attempt to solicit feedback and involvement from the community. The reason that we are taking this approach to investments, including the playset, is because we do not feel that we have the required mandate from our members when investments are that large.

Once again please post your comments and opinions. Evenmore importantly please let us know if you would like to be involved in the playset project.

Board Meeting Today at 7:00 PM

Please remember to attend the upcoming board meeting today Monday July 6th at 7:00 PM at the pool pavilion. Once again I would like to urge everybody that is able to attend to do so.

The tentative agenda is:

  • Review pool status and operation
  • Current open maintenance issues
    • Toilets at the pool
    • Signs and plants
    • Facilities cleaning
  • Snacks and pop sales – update
  • Update about play set – update
  • Movie night schedule?
  • Review of budget
    • Current status
    • Review of investments proposals
  • Review draft of 5 year plan

We hope to see you at the meeting.

Board meeting this Monday at 7:00 PM

Please remember to attend the upcoming board meeting this coming Monday 7:00 PM at the pool pavilion. Once again I would like to urge everybody that is able to attend to do so. This is the busy season for the association with the pool opening, operation and other important issue that are on the agenda.  

The tentative agenda is:

  • Review pool status and operation
    • Pool opening times
    • Life guards
  • How to deal with members that have past due association fees
  • Current open maintenance issues
    • Pool house heater & piping
    • Bridge (stones, and boards)
    • Trees
    •  Signs plants
  • Snacks and pop sales
  • Update about play set
  • Buttonwood traffic and speeding report
  • Review of budget
    • Current status
    • Review of investments proposals

We hope to see you at the meeting.