Tag Archives: repair

8/4/2010 WHPOA Board Meeting Minutes

Present: Jan Helms (President), Jeannie Snay (Vice President), Rachel Purciful (Treasurer), Joanna Post (Commons Director), Shannon Bassett (Secretary)

Treasurer: The budget was reviewed. We are on budget with most items and do have the money to cover the cost of a new pool cover. Still working with several residents to develop payment plans for dues.

Pool: At this point, the closing date for the pool is open-ended. There are a few lifeguards who are willing to work after school hours so that the pool may be open weekday evenings until 8pm. Weekend hours will remain the same. There has been no new developments with concerns to the locks on the poolhouse. Pricing for rekeying the locks versus having the locks changed will be compared. New pool cover will be ordered and installed at the end of this pool season.

Commons: Discussed Summer Bash and possible ideas for next year. We stayed very close to budget for all the items involved. The idea of raffling off free dues at the party was suggested, as well as having some get to know you games to get the residents interacting. Fall garage sale date will be determined in the near future.

Other items: Quotes will be solicited to see what it might cost to replace bridge. For now, boards will be replaced. The idea of a fall cleanup was discussed.

Respectfully Submitted,
Shannon Bassett

May 3rd, Annual meeting and board election!

surf_board_meeting_card-p137694051110942242q0yk_400We are approaching the Annual WHPOA meeting on May 3rd. This meeting is when we the WHPOA board election takes place. This is an important event and we hope that there will be a good number of members that will meet up. As we mentioned previously all the board positions are open. There are some candidates that have shown interest to take over the board positions and we look forward to welcoming them once they get elected.

Also the May 3rd meeting will be a combined annual meeting (elections) and regular board meeting so here is the tentative agenda:

Annual meeting and board elections

  • Opening statements
  • WHPOA elections

Board meeting

  • Budget and financial status review
  • Update on pool renovation project
  • Update from Commons Director
    • Spring Clean-Up
    • Other
  • Pool Operation
    • Life guard recruitment
    • Pool opening
    • Pool party coordinator
  • Open discussion

We look forward to meeting as many of you as possible on May 3rd !

WHPOA Board Meeting March 8th.

We have an upcoming board meeting on Monday the 8th of March. We have some important agenda items to discuss, among others the need to find new board members for the upcoming year.

The meeting will be held at the Pizza King in Harbourtown Centre, Monday March 8th at 7:00 PM.

Here is the tentative agenda:

  • New board recruitment. Hopefully there will be some interested members present?
  • Pool Liaison position, appointment, responsibilities and benefits
  • Discuss pool opening plan, life guard recruitment, and other pool business
  • Finalize events calendar – including Easter egg hunt
  • Open floor

Final estimates and options for bathroom renovation project

During the board meeting held yesterday we had TJ Keene review the proposal for renovating the pool bathrooms. First of all we would like to thank TJ for getting us this proposal. TJ has worked with multiple contractors to solicit bids and information about what our options are for this renovation. This was not a trivial task that required both expertise and time. We appreciate it, and extend our thanks on behalf of our members. TJ will continue to work with us on this project until it’s completion.

Most of the work to be done and adheres to the list of improvements that we prescribed. In summary the following improvements and work are part of the proposal:

  • Urinals and sinks are in good condition and will not be removed.
    • New faucets and hardware will be installed.
  • Old paint will be removed and a new coat of epoxy paint will be applied.
    • This includes sanding down the stall partitions and repainting them.
    • Re-fixing of any loose partitions and installation of new hardware (locks and latches).
  • All toilets in both restrooms will be replaced.
    • Women restroom will have ADA toilet (largest stall).
  • All sink faucets and water shut offs will be replaced.
  • All plumbing will be re-built, since the current plumbing defective and is not installed properly. All shower dials will be routed to tap from the main line.
    • Shower dials will be re-built; if that is not possible new dials will be installed where required.
  • New 75 gallon water heater will be purchased and installed.

This work has an estimated cost of $7,100.00, which is just under what we have budgeted for the project. Other optional items that are we currently believe can be done in subsequent years are installation of new bathroom partitions. This is estimated at $2,845.00. The current partitions when sanded and painted, as proposed above should be adequate for a while and therefore we will exclude this option.

The list above does not cover the renovation of the bathroom floors. In this case there are 2 options that we need to consider.

1)      Simple renovation that includes removing the old grip tape, cleaning the floors and installing new grip tape. This is budgeted at $400.00

2)      Install a new Q28 or Q11 Colorquartz epoxy floor. This requires removing old grip tape, concrete cleaned with special chemical. A special primer is applied after which the special material is applied. This flooring is commonly used in public pools and provides a non slip sanitary surface that obviously also looks very good. This is budgeted at $ 5,304.00

As you can see there is a substantial price difference between these 2 options and therefore we wanted to solicit feedback from the association’s members. We have the budget to get the Colorquartz floor if we so choose, by shifting some of our planned investments in 2010 as per our 3 year plan. We wanted to give everybody the information in good time in order to solicit opinions. We will be making the final decision about the project at the next board meeting, which will be held Monday March 1st, 2010. Please provide your feedback and opinions before that. You can do that by posting your comments or contacting any of the board members.